Rider Waiver and Participation Agreement 

 

PLEASE READ CAREFULLY BEFORE SIGNING

By signing this document, you confirm that you understand and agree to the terms below

and accept the risks associated with participating in a Red Fox Cycling event.

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1. Acknowledgement of Risk

• Cycling is a physically demanding and potentially dangerous activity.

• There is a risk of injury, serious harm, or death as a result of participation.

• Hazards may include, but are not limited to: road and off-road terrain, weather, traffic, actions of other participants, equipment failure, and personal health issues.

• I must ride in a manner that is safe for myself and others.

• Marshals and staff may provide guidance or direction, but I am solely responsible for making decisions about my safety while riding.

• I understand that routes may be changed at short notice and that it is my responsibility to assess whether a route is safe to ride.

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2. Dangerous Weather Conditions

• I understand that the event may be altered, postponed, or cancelled due to extreme weather or unsafe conditions.

• I acknowledge that the decision on whether the event will proceed lies solely with Red Fox Cycling Limited, who will make that determination based on credible meteorological guidance and risk assessment.

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3. My Responsibilities as a Rider

• I am participating entirely at my own risk.

• I will follow the rules of the road and all event safety instructions.

• I accept full responsibility for my conduct and decision-making during the event.

• I understand this is not a race. Anyone racing or riding dangerously may be asked to leave the event.

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4. Health & Medical Conditions

• I confirm I am in good physical and mental health, and I am fit to take part in this event.

• I will not participate if I am unwell or have a medical condition that could compromise my safety or the safety of others.

• I will inform Red Fox Cycling staff of any relevant medical conditions or history that could require treatment in case of an emergency.

• I agree to carry any personal medication or supplies required to manage my condition during the ride.

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5. Equipment & Safety

• I will wear a cycling helmet rated CE EN 1078 or higher at all times while riding.

• My bicycle has been checked by a qualified professional bike mechanic or bicycle shop and certified as roadworthy.

• I confirm that the bicycle I will use is appropriate for the event I am participating in.

• I will not wear headphones while riding.

• I will bring adequate hydration (minimum two water bottles) for the ride.

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6. Insurance

• I understand that Red Fox Cycling does not provide personal accident or medical insurance.

• I understand that Red Fox Cycling’s insurance does not cover accidental damage to my bicycle while in transit, nor loss of or damage to my possessions, even when in their care.

• I acknowledge that my bicycle is not covered against theft or loss, even where Red Fox Cycling has arranged secure overnight storage or storage at refreshment stops.

• I am responsible for arranging my own insurance to cover these risks if desired.

• I accept full liability for any injury, damage, or loss caused by my own actions.

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7. Alcohol and Substance Use

• I understand that alcohol and drug use before or during the event is strictly prohibited.

• If I am suspected of being under the influence, I may be withdrawn from the event immediately for safety reasons.

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8. Bicycle Hire (if applicable)

• If I hire a bicycle through Red Fox Cycling or an affiliated provider, I agree to treat it with care and respect.

• I understand I may be charged for any loss or damage due to misuse or negligence.

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9. International Trips (if applicable)

• For events outside the UK, I commit to arranging appropriate travel, personal accident, and medical insurance for the duration of the trip.

• I will also arrange insurance that covers loss of or damage to my kit and bicycle.

• I understand I am responsible for carrying a valid EHIC or GHIC card, or equivalent travel document, depending on the destination country.

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10. Under 18s

• Riders under the age of 16 are not permitted to participate in any Red Fox Cycling event. If an under-16 has booked by mistake, they must inform Red Fox Cycling immediately.

• Riders aged 16 or 17 must be accompanied by a parent or legal guardian throughout the event.

• The parent or guardian must also sign this agreement and accepts full responsibility for the rider’s safety and conduct.

• The child must wear a helmet at all times and follow the same safety rules as adult participants.

 

11. Images and Media (Optional)

• I understand that photos or videos may be taken during the event.

• I give permission for Red Fox Cycling to use these images in promotional material, including websites, social media, printed materials, and media coverage.

• If I do not wish to appear in promotional materials, I will notify event staff before the start of the event.​

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